Have a crazy idea for NeighCon 2026 that won't fit inside a dusty panel room? Then this application is for you!
Special events are not limited to traditional panel spaces. NeighCon would like to take an active role in facilitating the many outings and meetups that occur throughout the convention weekend. This could be as simple as a handheld gaming meetup or getting group rate tickets to a local attraction. We encourage applicants to think creatively though! If you want to reserve a theater, book a ship, perform a séance, or just setup a bar crawl this application is a great place to start.
At minimum the con will help coordinate and advertise your event. We also have many resources we could use to assist you such as AV equipment, staff, expertise, room space, and a limited amount of funding. Let us know how we can help. Please note that ultimately, organizing and hosting the event is your responsibility. This application is not a suggestion box. Only apply if you or someone you know is willing help put on the event.
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Primary Contact Information |
Please provide us with a name and basic contact information of the person we should contact regarding this application. This is the person who will be contacted in case this application is accepted. Legal names are not required. You may use a fandom name.
Other preferred methods of contact may be included later in the application. An email is used to automatically send updates.
If you already have a badge, please use the same name and email address as used on your badge.
The phone number field is required, but we do not plan to contact you by phone unless you indicate that in the 'Preferred Contact' field. Feel free to input any number. |
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(You may unsubscribe at any time.) |
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Event Information |
If you would like to run your event multiple times, please indicate this in the 'Events Requested' field. For a separate event, please submit a different application. |
| Badge Type The type of event badge you are requesting. |
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| Application for special event |
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| Name of the event lead The name of the person or group organizing or leading the event. |
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| Event name The name of the event. This is the name that appears publicly on the schedule. |
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| Events Requested The number of events you are requesting. |
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| Who is Best Pony? Only one answer permitted.
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Event Description |
| Event Explanation Describe the event to us in your own words. Events relating to My Little Pony Friendship is Magic, MLP in general, the MLP fandom, or Baltimore are encouraged but not required. Events with explicit or otherwise adult content are permitted, but must be labelled as such. Please mention if you plan to include adult content of any kind. |
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| Formal Event Description Provide a formal event description as it might be displayed on the website or in the con book. |
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| Preferred Method of Contact What is the best method of reaching you with a question? The default will be email. If you prefer another method please list it here along with relevant contact details, otherwise leave this blank. |
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| Expected Assistants If you expect to have others helping you please list them here to help us prevent scheduling conflicts. |
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| Event Content Rating Provide a rating of how explicit the content of the event will be. This is so we can provide the best possible information when advertising the event. If you need to change your event's rating, you can let us know by emailing [email protected]. |
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| Social Media Links If you are looking to host an event for a group, organization, or have a place where you post about content related to your event, post links to them here. |
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Event Logistics |
| Cost Per Person If you intend on collecting funds during or before your event to cover the costs of putting on the event or charity, please let us know how you plan to do it and how much you expect to collect from each participant. |
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| Collection Method How do you plan on collecting money? Are you planning on collecting cash during the event? Do you have a venmo or paypal? If there is no cost associated with the event leave this question blank. |
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| Time Preference Please select your preferred times for hosting the event. Time ranges refer to the weekend of the con May 1-3 2026.
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| Time Conflicts Please select the times you have conflicts and cannot host your event. Time ranges refer to the weekend of the con May 1-3 2026.
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| Other Scheduling Constraints Let us know if you have any other personal or external constraints on the scheduling of your event. |
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| Location Where do you plan to host your event? If there are multiple locations please list as many as you can. |
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| Hosting Experience It will not affect our decision to work with you, but if you have experience hosting a similar event please let us know for our own information. |
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| Attendee Restrictions Are there any type of people who cannot attend your event? For example: Drinking age restrictions, possible food allergies, physical capabilities, etc. This information will be used to better describe and advertise your event. If there are no restrictions feel free to leave this blank. |
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Con ResourcesWhat can we provide to help you? |
| A/V Equipment Please list any A/V equipment you might need. For Example: wifi hotspot, projector, loaner laptop, blue tooth or stage speakers, etc. |
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| Staff Would providing staff assistance help you with your event? Please list how we might help. For example: 'I need expertise, I need several extra hands for setup/teardown, I need an extra chaperone, etc. |
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| Transportation Do you need some form of transportation to and from your event? How far away is the event and how many people do you expect? |
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| Art Would some art from the design team help spark interest in your event? Let us know what you have in mind. |
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| Other Resources What other resources could the con provide to help? For example: sharpies, paper, printing services, a small amount of funding, etc. |
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| Emergency Plan Please let us know what you think are the most likely emergencies that could occur during your event and how you plan to handle them. Are you planning on having attendees sign a simple waiver? (This can be as simple as bringing a first aid kit and calling 911, we want to get people thinking about preparedness) |
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| Additional Info Enter any additional information you would like us to consider. (Preferred pronouns, any severe allergies, etc) |
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Badge Information |
Please provide us with the names and contact information of the people who should receive badges, INCLUDING YOURSELF. We ask for date of birth only to verify age. |
| Badges Requested The number of badges you are requesting. |
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